Speaker Instructions

For your convenience, please review the information below and let us know if you have any questions.


Presentation template

We have created a PowerPoint template to give the Spectrum presentations a more consistent look and feel. Please use the cover slide in the following template: Spectrum PowerPoint Template. It’s your option to use the template for your entire deck. Please supply your contact information on the last slide.

Making your presentation slides available for download by conference attendees

Please post a copy of your presentation on SlideShare.net after the conference. Use the following tags to help attendees find your slides: #stc_spectrum and#techcomm.
You can also post your slides and any other materials you want attendees to see before the event to SCHED (Select your session and choose Speaker Tools).

Presentation room equipment 

Your presentation room will have a flip chart, but you will need to provide your own flip chart markers.

All available projectors at the conference site are VGA.  If you are using a MacBook or MacBook Pro, please bring the adapter that works with your MacBook version (different MacBooks use different adapters).  If you have a newer PC laptop with only an HDMI port, you will need an HDMI-to-VGA adapter/converter. (It is possible that there may be an HDMI connection, but no guarantees.)

Transportation and parking

The conference hotel is the Rochester DoubleTree.

Please see the RIT map with instructions about parking: Campus Map Attendee Parking  As noted on the map, you will NOT need a parking pass, but you must park in one of the designated lots (and not in a reserved or admin space) to avoid getting a ticket.

Social Media and Promotion

Share with colleagues

Share the registration information with colleagues or other technical communication professionals: http://stc-rochester.org/spectrum/spectrum-2018-registration-rates-discounts/. Note that we offer a special incentive for companies interested in sending a group to the conference. We will provide a 25% discount for three or more paid registrations. Companies simply need to purchase the Business Group ticket for either Sunday/Monday or Monday only. Note that the ticket price goes up after 31 January.

Promote Spectrum 2018 on social media

Help us promote the conference on social media:

  • share our posts on Facebook (our pages are STC_Rochester and STC Rochester Spectrum)
  • share our posts in our LinkedIn group (STC_Rochester)
  • retweet our tweets (our handle is @stc_rochester)
  • send out your own tweets about the conference (the conference hashtag is #stc_spectrum)



The conference is on SCHED, a social conference directory. Presenters and sessions are listed there, as well as the full schedule. This directory can be a good way to connect with attendees, and you can use it to create a personalized schedule.

Sunday Evening Speaker Dinner Reception, 5:30-7:30 pm

Please join us as our guest for the Sunday Evening Speaker Dinner and Reception (location TBA)

Sunday Evening Karaoke Party, 8-11 pm

Join us at Revolution Karaoke to sing or cheer on fellow attendees.

Monday evening after party

We are making final preparations for a fun and relaxing event after the conference at a local favorite. Watch for an email with more details. We hope you will be able to join us!

If you have any questions at any time, contact us at spectrum@stc-rochester.org or call Ben at 585-354-6247.